3 Productivity Hacks for Small Business

How many hats do you wear in a day? If you are like most small business owners, you wear more than one, often at the same time. Starting a small business takes a lot of work. There never seems to be enough time to get everything done – most business owners spend evenings and weekends trying to get caught up. The good news – implementing a few productivity hacks will help you get more done in less time.

Here’s three hacks to get you started:

Don’t Type – Talk!

If you’re not a fast typist, you may find it frustrating to develop documents or blog articles. Instead of struggling with your content creation, try using a voice-to-text app or platform. This technology translates the spoken word into written form. You can find versions built in to both Macs and PCs. You can also get more robust versions such as Dragon Natural. If that doesn’t work, you can hire a cost effective transcription service like Rev.com.

This hack is perfect for simple content creation – verbalise your blog, record your workshop, talk through your business procedures and record your meeting notes.  Use an app or get it transcribed and save yourself hours of frustration.

Plan Your Tasks

Invest time now in developing a task to save time in the future. This is a powerful hack. Every small business has recurring tasks that are completed the same way every time. When you are working on one of these tasks, take a bit of time to plan things out and then document it. Can you create templates that will help you respond to common emails quickly? Do you need to remember a lot of details about a particular task? A checklist can help. Is there a way to automate part or all of the task? Any time you spend today documenting or automating will save you time tomorrow and every day thereafter.

Understand Your Technology

Get to know your technology. As your business grows and changes, you’ll bring in new hardware, software or apps. You will likely upgrade existing ones. Take the time upfront to study your new technology. I’m not suggesting you read the whole 100 page manual but research how other are using it to their advantage.  Understand how the features can be used for your business and learn how to use them.  Leverage your technology power to ensure your tasks and workflows are as optimized as possible. Spend a few hours upfront and it will save you 5x that every month. When you do this with all the technology you use, you’ll become a streamline machine.

The beauty of productivity hacks is that they don’t just save you time the first time you use them. They will save you time every time. For a small business owner every minute saved can be leveraged to yield revenue.

What is your favorite productivity hack?